Club News

I have received a couple of questions regarding proxy votes for the AGM, and felt I should explain what is needed in relation to these.

I have tried to attach the proxy form with this email, but if Clubspark has let me down it is available on the website to download here – https://southbournetennisclub.co.uk/1129-2/

You will also find the committees reports, accounts etc. in the same place to read before the meeting.

If you wish to use a proxy vote, please complete the form and either email a scanned copy back to me at Daniel@Danlight.co.uk (not by replying to this email) or leave it in the coaches office. Please return these by this Sunday 18th ideally.

The proxy form is set up so that you can nominate Susie Grainger (Chair), myself (Secretary) or any individual of your choosing to vote on your behalf.

If you have any questions, please email me back via Daniel@Danlight.co.uk (not through replying to this email – which will not come to me).

Further information regarding how to join the meeting and how things will operate will be provided over the coming days.

Thanks

Dan Light

It is one week until the club AGM, next Monday (19th), 7pm which will be held “virtually” on Zoom. I will be sending out further “log in” information later this week.

Chairperson

I am delighted to advise you that we have someone proposed to become our next Chairperson and this is David Bull. As such, we will be adjusting the agenda so that a vote can be held on this very important point.

If anyone has any questions in advance, please let me have them on my direct email address Daniel@Danlight.co.uk or feel free to ask any of the committee or Dave Sanger.

Thanks

Daniel Light
Club Secretary

We are fast approaching the time for our next Annual General Meeting which will be held on Monday 19th October 2020 at 7pm. As you will understand, things are somewhat different this year and it seems highly unlikely that our normal meeting at the clubhouse will be possible. We therefore intend to run this year’s meeting virtually, using Zoom (Max attendees 100!). We will provide further details in due course, however if you are not currently familiar with Zoom can I suggest you take a search around online for this as our I.T. helpdesk capacity is small!
A full agenda and a proxy form to allow you to vote even if you cannot attend the meeting will be up on the website shortly, however some things we will be covering include;
– The need for additional committee members
– The trend in membership numbers
– 2020/21 club fees
– Re-appointment of Membership Secretary
– Retirement of Chairperson – and we have no replacement…can anyone help?
– Maintenance – the need to employ someone.
The AGM is the best opportunity for you to hear what progress the club has made and what we hope will be happening over the next year and beyond. It is also your opportunity to be heard and as a member we really appreciate your thoughts and energy to help make the club even better.
If you wish to ask any questions, please contact me using the details below.
Many thanks,

Daniel Light
Daniel@Danlight.co.uk
Southbourne Tennis Club

Letter to adult members 120920

I am sorry to trouble you with yet another email, but there is a clear need for the committee to convey some messages to all members.
The club sessions have restarted but there are a number of concerns. Members are not always making a booking and are simply arriving at the club. Each session needs to have a designated leader or ‘owner’ who ensures certain things happen (details later) – yet we have had almost no volunteers to take up this responsibility at any session.

The committee are currently working very hard to ensure the club follows LTA and Government guidelines, and that club sessions can take place, but we can only do so much – and we are volunteers, not paid staff.

In order to try and help members, you will see below specific links for every club session. By using the link in your browser, you should be able to get more speedily and directly to the session you wish to book. We will continue to provide support for those few members who do not use email or clubspark. However, we cannot continue to run club sessions without there being a designated owner or leader for each one. This involves collecting/distributing balls from the clubhouse, encouraging members to use the sanitiser available, noting any members who attend and have not booked beforehand, and setting limits on the number of games played if members are waiting to play.

Unless we have some people prepared to take this minor but critical responsibility at each club session, there is a very real danger that we will have to suspend club sessions. The committee – already depleted by two missing heads – can do no more, we are already working hard and need others to get involved.

Many thanks

The Committee

The individual links to the sessions are here.

HOW TO BOOK YOUR CLUB SESSION

1. In your browser go to copy and paste link below for the session you wish to book for and follow items 2-12

For Monday 10-12 a.m. green session, 3 courts, 14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/9aa90a23-8e9e-42cc-9ff8-09fe6e0c2bb1

For Monday 7-9 p.m. team members only, 3 courts, 14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/904b2668-f35e-49fb-86a3-ddd3b5afa850

For Tuesday 9-11a.m. red session, 4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/6db24962-1573-46b0-afac-f478db1b07c1

For Wednesday 6-8 p.m. green session, 4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/7849d196-4906-47c1-b8cb-950892a8291d

For Thursday 6-8 p.m. red session,3 courts, 14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/9fd6235c-b174-467e-80f7-b08daf775fe6

For Friday 8.30-10.15 a.m. green and red session,4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/bbcdd8e4-ead8-4e27-b2a7-05f97b2aa8af

For Friday 10.30-12.15 a.m. green and red session,4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/f4c2a82c-93ac-4543-9371-6c1876d926e2

For Sunday 10-12 a.m. green and red session ,3 courts,14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/313d58e4-18b9-40ca-99a5-54894d149d2c

2. Southbourne Tennis club club session booking page will come up
3. Tick the box of the date you wish to book
4. Click on book now
5. Sign in as usual on Clubspark
6. Click on your name so that you are recognised as a member, make sure it says member if not click change
7. Tick the box to agree to the terms and conditions
8. Press ‘check out’
9. Please note that the system will only allow you to book for one week in advance.
10. No bookings can be done on the day of the session
11. You will receive an email to confirm your booking
12. If you make an error with booking or need to cancel please contact Colin.