Dear Southbourne Tennis Club Member

As you will now be aware, the government has imposed a state of lockdown until early December.

We had hoped that certain aspects of tennis would be exempt from the lockdown but this does not appear to be the case.

Southbourne Tennis Club will be completely closed from midnight on Wednesday 4th November until further notice.

Please do not attend the club until we inform you that the club has reopened.

We will monitor the ongoing situation and plan to reopen the club at the earliest opportunity.

Best wishes

David Bull
Chairman, Southbourne Tennis Club

Just a polite reminder that you must prebook for every Adult session you wish to attend. At the current time we are unable to let anyone play unless they have booked in advance. If you are finding it difficult please let Colin know and we can arrange to show you how to book prior to the session.

Booking enables us to control numbers and to make sure the session is safe and not too busy. It also means we have all details of who has attended in case we need to use the track and trace system.

Who will be managing each session
Some of you have very kindly volunteered already to help each session to operate smoothly. For example, the giving out and collection of balls, asking members to maintain their social distance, organising the order of play, length of games and ensuring that everyone present gets to play with other people there etc. Matches should be max of 7 games.

What else do I need to know
The clubhouse remains closed apart from toilet use and will do so until further notice, please therefore ensure that you bring your own water. You should not be congregating around the patio/grounds area and should still take full account of the social distancing guidelines. ENURE THAT YOU SANITISE YOUR HANDS AS ADVISED BOTH BEFORE AND AFTER YOUR GAMES.

Finally
Please ensure you arrive only 5 minutes before the session is due to start and leave promptly

HOW TO BOOK YOUR CLUB SESSION
1. In google copy and paste these links to book

For Monday 10-12 a.m. green session, 3 courts, 14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/9aa90a23-8e9e-42cc-9ff8-09fe6e0c2bb1

For Monday 7-9 p.m. team members only, 2 courts, 10 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/904b2668-f35e-49fb-86a3-ddd3b5afa850

For Tuesday 9-11a.m. red session, 4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/6db24962-1573-46b0-afac-f478db1b07c1

For Wednesday 6-8 p.m. green session, 4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/7849d196-4906-47c1-b8cb-950892a8291d

For Thursday 6-8 p.m. red session,3 courts, 14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/9fd6235c-b174-467e-80f7-b08daf775fe6

For Friday 9-11 a.m. green and red session,4 courts, 18 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/bbcdd8e4-ead8-4e27-b2a7-05f97b2aa8af

For Sunday 10-12 a.m. green and red session ,3 courts,14 places
https://clubspark.lta.org.uk/SouthbourneTennisClub/Coaching/Summary/313d58e4-18b9-40ca-99a5-54894d149d2c

2. Tick the box of the date you wish to book
3. Click on book now
4. Sign in as usual on Clubspark
5. Click on your name so that you are recognised as a member, make sure it says member if not click change (don’t worry about the fee this should go when it recognises as you a member please don’t pay though it is free to book)
7. Tick the box to agree to the terms and conditions
8. Press ‘check out’
9. Please note that the system will only allow you to book for one week in advance.
10. No bookings can be done on the day of the session
11. You should receive an email to confirm your booking
12. If you make an error with booking or need to cancel please contact Colin

I have received a couple of questions regarding proxy votes for the AGM, and felt I should explain what is needed in relation to these.

I have tried to attach the proxy form with this email, but if Clubspark has let me down it is available on the website to download here – https://southbournetennisclub.co.uk/1129-2/

You will also find the committees reports, accounts etc. in the same place to read before the meeting.

If you wish to use a proxy vote, please complete the form and either email a scanned copy back to me at Daniel@Danlight.co.uk (not by replying to this email) or leave it in the coaches office. Please return these by this Sunday 18th ideally.

The proxy form is set up so that you can nominate Susie Grainger (Chair), myself (Secretary) or any individual of your choosing to vote on your behalf.

If you have any questions, please email me back via Daniel@Danlight.co.uk (not through replying to this email – which will not come to me).

Further information regarding how to join the meeting and how things will operate will be provided over the coming days.

Thanks

Dan Light

It is one week until the club AGM, next Monday (19th), 7pm which will be held “virtually” on Zoom. I will be sending out further “log in” information later this week.

Chairperson

I am delighted to advise you that we have someone proposed to become our next Chairperson and this is David Bull. As such, we will be adjusting the agenda so that a vote can be held on this very important point.

If anyone has any questions in advance, please let me have them on my direct email address Daniel@Danlight.co.uk or feel free to ask any of the committee or Dave Sanger.

Thanks

Daniel Light
Club Secretary